AGENDA – Annual Parish Council 12th May 2022

• ADOPTION OF PARISH COUNCIL STANDING ORDERS
• ADOPTION OF APPROPRIATE FINANCIAL REGULATIONS and INTERNET BANKING PROCESS.
• Re-affirmation OF A CODE OF CONDUCT (note failure to adopt a code of conduct within 6 months of election of a council triggers automatic adoption of the statutory code of conduct)
• CONFIRM THE ELIGIBILITY FOR, AND CONSIDER ADOPTION OF, THE GENERAL POWER OF COMPETENCE.

 REVIEW OF POLICIES & CODES OF PRACTICE– approval to policies as they exist and to agree how, when & by whom they should be reviewed

Complaints procedure

Publications policy

GDPR requirements eg privacy statement

Employment policies and procedures

Grievance procedure

Disciplinary procedure

Data protection policies

• REVIEW OF RESPONSIBILITIES AND REPRESENTATION ON, OR WORK WITH, EXTERNAL BODIES (previous allocations in brackets)

Land and tree matters: (Neil Boyce and William Baxter)

Neighbourhood Planning: (Fiona Rowlands, John Howard and David Shaw)

Parish Liaison: (Neil Boyce and the clerk) incl. PCC Scrutiny (Neil Boyce)

Allotments: (Neil Boyce)

School Liaison & Children & Young People: (John Howard and Jane Greene)

Village Hall: (Richard Anker)

Northey & Wright Charity: (William Baxter)

Police Matters: (Richard Anker)

Caspra: (Neil Boyce)

Council & church cohesion: (Neil Boyce and William Baxter)

Good neighbour scheme: (Neil Boyce and William Baxter)

Media/information/website (Fiona Rowlands and the clerk)

Internal Finance: (The clerk as Responsible Financial Officer)

Governance & HR (Neil Boyce and the clerk)

Additions:

Rural Services Network

Tribune

Climate Change Action Group

S106 Projects co-ordination

• PLANNING and associated matters:
  1. Joint community Action Plan (standing item) – To note the contents of the approved JCAP remains unchanged since the last meeting and to consider any action required

1. Neighbourhood planning (standing item) – To consider if any further action is required by, or related to the review of, the present NP.

1. Status report – update on planning applications previously considered 2021/22 financial year.
2. Planning Applications – to consider, as statutory consultees, planning applications received since the previous meeting.

• 22/00547/HHFUL – Castor Heights Peterborough Road – Construction of open walled pavilion

1. Woodlands Development – to consider latest developments on plans for the Woodlands site

• Land and Allotments –
  1. Fallen Tree – To receive an update on Peterborough City Council removal of their tree fallen on Parish council Land.
  2. Parish Walk 30^th april 2022 – To note the report of Cllr. William Baxter of the parish walk undertaken by Cllrs William Baxter, Richard Anker Fiona Rowland and Terry Young

• HIGHWAYS & Public Rights of Way –
  1. Observations from Councillors (if any).

• Community Matters:
  1. Joint Parish Liaison Group (JPLG) – To consider if any matters require a joint meeting with Ailsworth Parish Council and if so agree appropriate date and arrangements for that meeting

1. Langdyke Trust Wildlife Recovery Project – update on progress (if available)

1. Queens Platinum Jubilee – to consider any report on progress since the last meeting (if available and required)
   1. Commemorative Tree
   2. Castor in Bloom

• Beacon Project – organised by St Kyneburgha PCC

1. Programme of events & Publicity – to note
2. Insurance – subject to the response from Gallagher (came & Co)

1. Standing Stones
   1. visibility and security update – To note the work carried out and consider appropriate measure to maintain the improvement
   2. Water Leak – To consider any update from Anglian Water

• Information boards – update on progress

1. Play area Equipment maintenance – to note the Chairman’s action in reporting the roundabout to Kompan.

1. Peterborough Parishes Conference – Environmental theme – to confirm attendees and castor PC involvement in display material (link to register for tickets)

1. Castor and Ailsworth Fete – To consider the extent of Parish council involvement in this year’s fete

• Governance Matters:
  2022. Financial Accounts – To receive the Financial Accounts for the Year Ended 31^st March 2022.

1. Annual Governance and Accountability Return (AGAR) – to approve the content of the Accounting Statement 2021/22 as declared in section 2 of the AGAR.

1. Public rights of Inspection – To note that the Clerk as Responsible Financial Officer has set the dates for the period for the exercise of Public Rights of Inspections as Monday 13^th June to Friday 22^nd

1. Internal Audit – To note the content of the report of the Internal Auditor as shown in the AGAR on

page 3 of 6 in that return& to approve the payment of the fee of £175 to David Lane

1. Metro Bank Deposit Account – Up-date on the transition from 35 Day notice to 96 day notice on Deposit accounts

1. Grants for Financial assistance – To consider the request of the Climate Change Action Group for a grant of £636 for the coming year.

1. Clerks Salary – To note the annual Pay Award 2021/22 agreed by the National Association of Local Councils backdated to 1^st April 2021 – To approve the chairman’s action in authorising implementing the pay award in full. (Minute 336 November 2020 refers)

1. Society of Local Council Clerks (SLCC) – To note the benefits, to the parish council, of the Clerks membership and approve payment of the clerk’s affiliation fees circa £150

• To receive official announcements, correspondence of note, notices, or; reports from chairman, clerk, or councillors.

• Future agenda items

• Date of Next Meeting – To note a change of date of the next meeting Thursday 2nd June, 2022 to Thursday 9^th June – because the scheduled date is a bank holiday and part of Queen Elizabeth 2^nd Jubilee Celebrations.

JOHN HASTE, CLERK TO THE COUNCIL                                           DATE 6^th May 2022, 2022